Annual Homeowners Meeting Minutes - Oct 9 2025

Nice to see everybody, thank you for getting together to discuss our community.

Meeting minutes are posted at https://www.bonitahillshoa.org/p/documents.html.

Annual Homeowners Meeting - Oct 9 2025

 Bonita Hills Annual Home Owners Meeting

Held on Bonita Hills Front Common Area
Bring a sweater and a chair
October 9th at 5:30pm

Agenda (summary):

• Summary of this year’s board the vision for next year.

• Review of properties

• Review 2025 Budget

• Neighbors Open Forum and concerns

• Voting  for the 2024 Board Members

 

If you are unable to attend, please designated a Proxy via the meeting announcement that

was paper delivered to your house and give it to a board member or place in the box on the 

Front Common area.

Agenda (detailed):

## I. Call to Order

**Presenter:** Ray (President)

## II. Review of 2025 Events and Community Activities

**Presenter:** Ray

- Summary of 2025 board activities and accomplishments

- Arbor Day community volunteer participation and appreciation

## III. Property Updates and Maintenance Report

**Presenter:** Kate

- Common area maintenance summary

- Fence condition assessment and board inspection results

- Landscape and irrigation system status

## IV. Financial Report and 2025 Budget Review

**Presenter:** Kate

- 2025 budget performance overview

- Water cost analysis and conservation measures

- Year-end financial projection

- Savings achieved in other budget categories

## V. 2026 Budget Discussion and Dues Proposal

**Presenter:** Kate

- Projected 2026 expenses and water rate increases

- Recommendation for $10/house annual dues increase

## VI. Fence Funding Strategy Decision

**Presenter:** Ray

- Overview of fence conditions and future replacement needs

- **Community Decision Required:** Choose between two funding approaches:

  1. **Special Assessment Option:** Address replacement when needed via 2/3 community vote

  2. **Reserve Fund Option:** Amend CC&Rs to create protected fund, raise dues to build reserves

- Community discussion and decision

## VII. Board Structure and Elections

**Presenter:** Ray

### A. 2026 Board Structure Overview

**President**

- Promote resident's health, safety, and welfare

- Ensure that community property is maintained and preserved via the Board

- Dispute resolution among residents

- Define and implement operating principles - currently: Simplicity, transparency, frugality

- Assign roles and responsibilities to board members

- Enforce covenants to protect property values and desirability

- Run community and board meetings

- Deliver annual financial/operational report

**VP & Treasurer**

- Performs President's function in his absence

- Annual budgeting

- Bookkeeping and reporting

- Accounts payable

- Accounts receivable

- Bank account management

**Secretary**

- Communicate with residents about meetings and events

- Meeting minutes for all board and community meetings

- Maintain resident directory

**Landscaping & Architecture**

- Coordinates volunteer events for community upkeep

- Vendor management

- Budget management

- Review submissions from residents

**Board Member**

- Fill in for absent Board Member(s) if duties aren't being fulfilled

- Cast tie breaking vote

### B. Board Member Nominations and Elections

- Some Current board members willing to continue in same roles

- **Open Position:** Landscaping & Architecture Director

- Nominations from the floor

- Voting for all board positions

## VIII. Community Engagement and Volunteer Opportunities

**Presenter:** Ray

- Request for community events coordinator volunteer

- Potential 2026 events: annual yard sale, movie nights, Easter egg hunt, summer barbecue

- Board support available for volunteer-organized activities

## IX. Residents' Open Forum

**Presenter:** Ray

- Community concerns and questions

- Neighbor-to-neighbor issues

- Suggestions for community improvements

- Any other business

## X. Adjournment

Community work day - May 17 2025

Fellow HOA residents!

Your annual opportunity to contribute to the community and to help keep our HOA fees as low as possible is coming on May 17th at 10am.

If you'd like to help, please meet us at the front of the common area (west side of the big grassy field) nearest to the entrance of Bonita Hills. We'll review what needs to be done and assign work accordingly.

Feel free to bring kids along, everyone is welcomed and encouraged to participate in community upkeep.

Thank you,

Your volunteer HOA board

Feb 20 2025

 2025 Winter Newsletter

Click here to read the full newsletter

Upcoming Events: 

Arbor Day –Work day in April

End of Summer BBQ: Late August or Early September

Annual HOA Meeting – Oct. or Nov.